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Add or Drop Courses  (Email College Policies)

Audit a Course

Concurrent Enrollment at UI Chicago/Springfield or Parkland

Credit/No Credit Grading Option

ENG 310 (Internships/Co-Ops)

Grade Replacement Request

Holds

Overload or Underload Request

Prerequisite and Concurrent/Credit Course Enrollment

Transfer Credit

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Email Sent to all Grainger Engineering Students on August 11, 2020 - Read More 




Add or Drop Courses Timeline and Policies

PLEASE NOTE THAT GIVEN THE EXTRAORDINARY SITUATION AFFECTING EVERYONE WORLDWIDE WITH COVID-19, THERE IS ADDED FLEXIBILITY ON ADDING AND DROPPING ALL CLASSES FOR FALL 2020.

(Undergraduate Programs Office)

Please refer to https://registrar.illinois.edu/tuition-fees/tuition-fee-rates/ug-tuition-cr-2021/ for Range II Tuition information

In an effort to assist you the best we can during the Fall semester given the COVID-19 circumstances, we are updating a few of our ‘normal’ Undergraduate Grainger Engineering student processes for this semester. In past "normal" times, all students had a hold on their account after the 10th day of classes and if students wanted to adjust their schedule after that point, they had to use the Add/Drop portal and follow the instructions. We want to make it easier for you to make adjustments: most students will not need to make requests via the Add/Drop portal for approval.  We are here to support you. 

FALL 2020 - Things that changed/Things that remain the same - read more 

Please be aware that dropping and adding courses could affect your tuition bill - read more 

Making Changes to your schedule (how and when) - Figure out if you must use the Add-Drop Portal or if you can use Enterprise/Self-Service

  • Before the 10th day of classes (for full-semester classes) - Before the 5th day of classes (for first-half semester classes):
  • After the 10th day of classes (for full-semester classes), but before Friday Campus  Drop Deadline for full-semester courses:
  • After Friday Campus Drop Deadline, dropping a full-semester class is by petition only:

Adding and dropping classes using the Add/Drop Portal - Details 

Plan ahead! Friday Campus Drop Deadline is a very busy time if you need approval to make changes - read more 


FAQ 


Audit a Course

Auditing a Course (including information from Part 3-305 of Student Code): Students taking a full-time schedule of courses (12 or more semester hours) may audit (visit) a class with the written permission of the instructor and approval of the Office of the Associate Dean for Undergraduate Programs. No credit will be given for audited classes. Laboratory, military, physical education, or studio classes may not be audited. Additional information can be obtained from the Office of the Registrar. A fee will be assessed for any student who is not full time (12 credit hours or more).

  • An auditor is a listener only and does not participate in any way in class activities.
  • No lab sections, military, non-theory kinesiology, or studio classes are allowed for audit.
  • Course auditing is forbidden for students in The Grainger College of Engineering with “dropped” status, and auditing is rarely approved for students with a probation status.
  • No credit is given for auditing; a designated grade of “AU” appears on the student transcript.

Procedure:

Concurrent Enrollment at UI Chicago/Springfield or Parkland

Students who are currently enrolled at University of Illinois Urbana-Champaign may want to consider enrolling in courses offered during the same semester at University of Illinois Chicago, University of Illinois Springfield, or at Parkland College. Discuss your plans for concurrent enrollment as part of your course planning with your department advisor, and verify that you have completed the necessary prerequisites prior to enrolling in courses.

Be certain, prior to registering, that you will be earning transferable credit for any course that you plan to take from another school. Use the Transferology website to verify a match between the University of Illinois Urbana-Champaign course, for which for which you want transfer credit, with a similar course being offered elsewhere.

Information from the Registrar regarding concurrent enrollment can be found at: https://registrar.illinois.edu/concurrent-enrollment

Concurrent Enrollment at UI Chicago or UI Springfield

Concurrent Enrollment with Parkland College 

Credit/No Credit Grading Option

Classes taken as credit/no credit (CR/NC) are not counted toward GPA, but they are included as part of total credit hours. The spirit of the credit/no credit option is to encourage students to explore subjects outside their major. In fact, the credit/no credit option is not allowed for courses that are required for a student’s degree major or minor. Other requirements include that a maximum of 18 hours can be used toward the degree, and only two courses per semester can be CR/NC. Also, students who are on probation or who have a pending case in FAIR that has not been resolved may not take a course on a credit-no credit basis. Based on Section 3-105 of Student Code.

Courses that are eligible for credit/no credit option

  • Free electives (unrestricted, but not technical electives)
  • The remaining six hours of the eighteen hours of liberal education courses (beyond six hours of social and behavioral science and six hours of humanities and arts course work).
  • First two levels of courses toward meeting Foreign Language/LOTE requirement  (Note: This is because the LOTE requirement is for a “third level,” not for three classes. A student is not required to take first or second level courses as prerequisites prior to taking the third level of a language.)
  • Courses that students want to count for James Scholar requirements can NOT be taken as Credit/No Credit

Procedure and Follow up

Internships/Co-Ops for undergraduate students and ENG 310 (Internship Course)

PLEASE NOTE THAT GIVEN THE EXTRAORDINARY SITUATION AFFECTING EVERYONE WORLDWIDE WITH COVID-19, WE DECIDED TO ALLOW FOR:

  • SUMMER 2020: ALL REMOTE INTERNSHIPS IN THE US AND TO ALLOW ANY NUMBER OF WEEKS.

  • FALL 2020: ALL REMOTE INTERNSHIPS IN THE US.

(Amy Fruehling and Dean Brunet)

Please refer to SP2020 Information for other important changes due to COVID-19

Internships are a great way for students to apply what they are learning in class to a professional environment.

  • International undergraduate students who are graduating and doing an internship after their graduation will apply for OPT via iStart, and do not register for ENG 310.
  • International students (F-1 Visa) doing an internship prior to their graduation must register for ENG 310 and apply for CPT.
  • Non-International students may register for ENG 310. Check This: Why should I Register for ENG 310?

REQUIRED STEPS MUST BE DONE AT LEAST 4 WEEKS BEFORE THE START OF THE INTERNSHIP SEMESTER (international students will allow additional time for visa compliance purpose):

  • What to do if the semester has already started? Check Late Registration
  • What to do if I no longer need ENG 310? Let us know here. F-1 visa holders who have been approved for CPT must contact ISSS.

It is the student’s responsibility to check the rules before starting this process.

STEP 1 – Company Offer Letter

Communicate with the company. Provide company with our Template Letter Here. It is NOT mandatory that companies use our template, but it will greatly facilitate the verification process, and expedite the approval of your internship and the receiving of your Internship Compliance Approval (Easy_to_Retrieve information in the Offer Letter allows for a speedy process for all University staff).


STEP 2 - Internship Compliance

It is the student’s responsibility to check the rules before starting the process.

Checklist for Internship Compliance:

Download The Grainger College of Engineering Internship Compliance Form for Undergraduate Students from HERE (Fall 2019 Internships)

Download the Grainger College of Engineering Internship Compliance Form for Undergraduate Students from HERE (Spring 2020, Summer 2020, and Fall 2020 Internships)


STEP 3 - Internship Compliance Approval from your department

It is the student’s responsibility to check the rules outlined in STEP 2 before continuing the process.

  1. Request Approval via the online application that goes to your department (CS+X students submit to the CS department) 

  2. You then receive communication from your department within 5 business days with either:
    • Approval; An Internship Compliance Approval Form sent as an attachment via email, or
    • Resubmit Needed; An email stating that information is missing, and that you must resubmit a request with completed information, or
    • Denial; An email stating that no Internship Compliance Approval can be provided (with explanation as to why).


STEP 4 – ENG 310

Which Section of ENG 310 should I register for?

  • ENG 310 CS is for City Scholars only (these are part time internships with participating companies). Students take 12 hours minimum of classes.
  • ENG 310 PT is for Part Time internships (not for City Scholars). Students must register for 12 hours minimum for fall or spring internships.
  • ENG 310 FT is for Full Time internships. Students do NOT register for any other class.

Register for ENG 310 here. Check This: Why should I Register for ENG 310?

  • Grainger Engineering students may register for ENG 310 (no override is necessary).
  • CS+X and LAS-PHYS need an override and will email their UIN and desired Section of ENG 310 to engineering@illinois.edu with Subject "ENG 310 Override".

The cost for ENG 310 FT is only a tuition of $200 plus Campus general fees-note that taking any other class will cancel this special cost. The Grainger College of Engineering sends a list after the 10th day of classes to the Registrar, for this special billing, and your billing will be adjusted. Non-International students might benefit from being registered in ENG 310 while doing a full time internship (as opposed to stepping out for one semester - not registering for ENG 310 FT), for Health insurance purpose, non interruption of studies for financial reasons (repayment of loans), etc.

The Grainger College of Engineering will regularly check and drop ENG 310 for all non-compliant students: 


STEP 5 - Special steps and checklist for international students- HIGHLY IMPORTANT


STEP 6 - Completion of required work in ENG 310

To obtain a satisfactory (S) grade in ENG 310, all students must be sure that their internship is compliant (STEP 3) and complete two required homework assignments:

  • HW1 (by mid-semester at the very latest- we recommend completion of HW1 as soon as Class Starts): you will provide a short reflection, a paragraph or two, on what you expect to gain from your internship.
  • HW2 (by Reading Day-Absolutely no Extension possible): you will provide a short reflection, a paragraph or two, on what you learned from your internship.

Any missing homework assignment will result in an unsatisfactory (U) grade, and no possibility of making it up. Students with internships spanning over Spring+Summer or Summer+Fall will be required to complete the required HW for both ENG 310 classes they register for.

Homework is available at Compass2g for the ENG 310 course 

IT IS AFTER THE START OF THE SEMESTER AND I NEED TO REGISTER FOR ENG 310; WHAT DO I DO? 

Grade Replacement Request

Background and Guidelines

All undergraduate students can repeat courses and use the new grade to replace the grade they earned in the first attempt. The benefit to doing this is to recalculate the cumulative GPA; however, your transcript will still show that you have taken the course, and it will show the grade for each. For additional information, see the Registrar’s information on the Campus Grade Replacement Policy (https://registrar.illinois.edu/campus-grade-replacement).

The following are the guidelines in which students can Grade Replace

Steps to Request a Grade Replacement

Steps to Rescind a Grade Replacement

There might be many other questions you have about Grade Replacement; please read the Frequently Asked Questions document

Holds

hold on your record prevents you from registering for classes, adding or dropping classes, or changing class sections.  If you encounter a hold unexpectedly, there is some issue that you need to take care of.  Pay attention to the type of the hold; this will tell you who to see to resolve the issue and get the hold removed. 

An advising hold (AH) may be placed on any student's record if Undergraduate Programs or your department finds it necessary to meet with the student regarding degree status and/or their academic program.  If you have an advising hold, check first with your department advising office .

College Hold (CH) requires that you meet with a dean in the Undergraduate Programs Office before making any change in your current course schedule or advance registering for the next semester.  If you have a college hold, come to 206 Engineering Hall, 8:30 am to 11:45am and 1pm to 4:30 pm Monday through Friday, or phone us at 217/333-2280. 

Holds may also be placed by the Registrar's office for financial issues (unpaid bills) and other reasons. 

Overload or Underload Request

PLEASE NOTE THAT GIVEN THE EXTRAORDINARY SITUATION AFFECTING EVERYONE WORLDWIDE WITH COVID-19, THERE IS ADDED FLEXIBILITY ON UNDERLOAD FOR FALL 2020. See "FALL 2020 Special Rule" portions below.

(Undergraduate Programs Office)

Please refer to https://registrar.illinois.edu/tuition-fees/tuition-fee-rates/ug-tuition-cr-2021/ for Range II Tuition information


Overloads (more than 18 hours or coursework in fall/spring and more than 9 hours in summer) and underloads (fewer than 12 hours in fall/spring) require college approval per the Student Code (see https://studentcode.illinois.edu/article3/part3/3-301/). All requests require careful review by Grainger Engineering advising staff. Petitions for overload or underload are made by using an online web form, as detailed below, beginning the 9th week of the previous semester and during preregistration.

FALL 2020 Special Rule: Most students will NOT be required to request approval for an underload if they missed the Deadline- Open the Underload Section below to find out whether it is required for you or not.

Requests must be submitted to the College by the appropriate deadline to be considered:

  • June 1st for both Summer and Fall terms. 
  • December 1st for Spring term. 

All students are expected to plan each semester and anticipate their possible wish/need for overload or underload during preregistration for the following semester (the semester under review for Overload/Underload).

Oops! It Is After The Deadline AND I Forgot; WHAT DO I DO? 

  • Requests for an Overload initiated after the posted deadline will be done via the "Add/Drop" portal which opens on the 11th day of classes (fall and spring only). No exceptions will be made.
  • Students who are required to make an underload request and who missed the deadline or need to make an adjustment for an Underload request will fill the online webform at https://go.grainger.illinois.edu/SpecialUnderloadPetition . Please note that:

    1. During the first 10 days of classes, the Undergraduate Programs Office has very high traffic and Records Staff might not be able to check with you in person whether you qualify for Underload or not, so we may not be able to handle your request in time.

    2. Making any Underload request after the 5th day of classes may impact tuition, without any possibility for adjustment.

Overloads

Underloads (Special Policy for Fall 2020) 

Prerequisite and Concurrent/Credit Course Enrollment

In order to ensure that you are prepared to succeed in your courses, prerequisites and concurrent registration requirements will begin to be enforced for The Grainger College of Engineering courses through the Enterprise/Self-Service System in addition to checks that your department conducts.  It is up to the discretion of the College and departments which courses will have prerequisites enforced via Enterprise/Self-Service. With a few exceptions, these are only Engineering courses at the 100-300 level.

Enforcement of prerequisites falls within the boundaries of the Student Code and The Office of the Registrar's policies. Please note that all courses with cross-listed courses will have prerequisites enforced. If you have questions regarding this in reference to a specific course, please contact the department offering the course. The College and departments highly recommend planning your course schedule a few semesters ahead, by using departmental maps and Course Explorer to check prerequisites, in addition to semester meetings with your departmental academic advisor to ensure you are taking the courses in an appropriate sequence.

The table of current courses in which prerequisites are enforced via Self-Service can be expanded here

Attempts to register for courses without having met prerequisites will yield the following message “Course Prerequisite and/or Test Score Error – Contact Course Department”

When using Classic Registration:


When using Enhanced Registration:

 

If you receive this message, first check Course Explorer (https://courses.illinois.edu/) to ensure you have satisfied the prerequisite(s) for taking the course. If you have not taken the prerequisite course(s), please contact your academic advisor in your home department to discuss an academic plan that will satisfy the prerequisite(s) in the upcoming semester.  If you are still needing an override, please complete the following steps to request an override.

Transfer Credit

Course with Pre-Defined Equivalents at Illinois

Course Without Pre-Defined Illinois Equivalents

Course with no current articulation or non-transferable course

Actually Transferring the Credit

After you've completed the course: To have credit from another institution evaluated for transfer to Illinois, you'll need to submit a transcript from the transfer institution to the Office of Undergraduate Admissions. Information regarding where to send transcripts is available online at the Office of the Registrar's website.

Other Forms of Outside Credit Toward Degree Completion


Please contact The Grainger College of Engineering Undergraduate Programs Office at engineering@illinois.edu if you have questions.


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