Email Sent to all Grainger Engineering Students on August 11, 2020 - Read More
Dear Engineering Students
In an effort to assist you the best we can during the Fall semester given the COVID-19 circumstances, we are updating a few of our ‘normal’ Undergraduate Grainger Engineering student processes for this semester. We will relax some of the policies on Adding and Dropping courses, as well as Underloading. We want to make it easier for you to make adjustments. See all information at listed links below.
You are responsible for understanding the policies, processes and deadlines regarding adding courses, dropping courses, requesting CR/NC, requesting Grade Replacement, and underload.
Please check with your department academic advisors before you make any changes to your schedule that could have consequences on your next semester and progress towards graduation. We are here to help (http://go.grainger.illinois.edu/UPOAdvising).
Please be aware that dropping and adding courses could affect your tuition bill. Details HERE
DEADLINES FOR COURSE DROPS, CREDIT/NON-CREDIT AND GRADE REPLACEMENT REQUESTS
We are here to support you.
Undergraduate Programs Office
Add or Drop Courses Timeline and Policies
PLEASE NOTE THAT GIVEN THE EXTRAORDINARY SITUATION AFFECTING EVERYONE WORLDWIDE WITH COVID-19, THERE IS ADDED FLEXIBILITY ON ADDING AND DROPPING ALL CLASSES FOR FALL 2020.
(Undergraduate Programs Office)
Please refer to https://registrar.illinois.edu/tuition-fees/tuition-fee-rates/ug-tuition-cr-2021/ for Range II Tuition information
In an effort to assist you the best we can during the Fall semester given the COVID-19 circumstances, we are updating a few of our ‘normal’ Undergraduate Grainger Engineering student processes for this semester. In past "normal" times, all students had a hold on their account after the 10th day of classes and if students wanted to adjust their schedule after that point, they had to use the Add/Drop portal and follow the instructions. We want to make it easier for you to make adjustments: most students will not need to make requests via the Add/Drop portal for approval. We are here to support you.
FALL 2020 - Things that changed/Things that remain the same - read more
A couple of things that will remain in place:
- The Campus Deadlines remain the same (and campus units abide by the published deadlines)
- Some students will still need to use the Add/Drop Portal for special add/drop requests (many students will use Enterprise/Self-Service system)- see section thereafter.
- Please check with advisors before you make any changes to your schedule that could have consequences on your next semester and progress towards graduation.
A couple of things that have changed:
- In Fall 2020, there are no longer restrictions on course changes for required classes (you are welcome!).
- There is no need to print documents: If you must use the Add/Drop Portal, it may ask you to "print" forms. Ignore and simply make sure to make PDF versions to have staff sign their parts with approvals. The form will indicate which offices to visit and which signatures are needed.
Please be aware that dropping and adding courses could affect your tuition bill - read more
Deadlines for tuition adjustments are strictly enforced and we will be unable to make exceptions. If you are changing your class schedule after the deadline (for full-semester courses, this is the 10th day of classes, for first-half semester courses, this is the 5th day of classes), you missed the deadline for tuition adjustment: the University will charge for all attempted classes.
- There will be NO tuition adjustment possible if a student starts in 12 hours and drops below 12 hours by dropping a first-half semester class after the 5th day of classes OR by dropping a full-semester class after the 10th day of classes. If you missed the deadline, you will be charged full tuition.
- Likewise, there will be NO tuition adjustment possible if a student starts in Range II at 9-11 hours and drops down to Range II at 6-8 hours after the 5th day (first-half semester class) or after the 10th day (full-semester class). Campus announced that students who take 6-8 credit hours in the Fall semester will have a 25% reduction on Range II tuition, see here. If you missed the deadline, you will be charged Range II (with no 25% reduction).
Making Changes to your schedule (how and when) - Figure out if you must use the Add-Drop Portal or if you can use Enterprise/Self-Service
- Before the 10th day of classes (for full-semester classes) - Before the 5th day of classes (for first-half semester classes):
- After the 10th day of classes (for full-semester classes), but before Friday Campus Drop Deadline for full-semester courses:
- For most cases, you will use Enterprise/Self-Service system for all course changes. Most of you will fit in that category.
- For the cases below, you must seek approval by making your request at the Add/Drop Portal:
- You wish to add a full-semester class (you will need approval as indicated on the online form generated by the Add/Drop Portal).
- You wish to change section for a full-semester class (you need to drop and add - follow instructions on the Add/Drop Portal).
- You have a College Hold (graduating seniors, students who missed their mandatory success meeting, etc.).
- You are trying to drop a class that would put you below 12 hours (underload) - Note that international students or students who have financial aid will need to check with other units (ISSS or OSFA) prior to making such requests.
- You are trying to add a class that would put you above 18 hours (overload).
- Check important details about using the Add/Drop Portal in section thereafter.
- If you have any other hold (besides a College Hold), you will need to take care of that hold before proceeding.
- After Friday Campus Drop Deadline, dropping a full-semester class is by petition only:
- After 11:59 pm CDT on Friday: It is not possible to make any change via Enterprise/Self-Service (except for adding a second-half semester class). Students who want to request a course drop after 11:59 pm CDT missed the deadline.
- All late course drop requests require meeting with a college of engineering advisor to discuss their situation:
- Students should fill out this Registrar Late Course Change form prior to their meeting.
- Students will then meet (virtually or in-person) with an advisor in 206 Engineering Hall to discuss their situation - If after discussing, you feel you still want to petition, you will fill out a Late Course Drop Petition, that includes supporting documentation and a narrative. The completed petition must be returned via email to firstname.lastname@example.org by 5 pm on the last day of instruction. A college committee will review the petition and send the outcome via email.
- Students must have extraordinary circumstance beyond their control that directly affected academics (medical or other emergency reasons) as stated at https://studentcode.illinois.edu/article3/part3/3-311/ (part d-2).
Adding and dropping classes using the Add/Drop Portal - Details
If you do not need to use the Add-Drop portal, you will use Enterprise/Self-Service system to make changes
If you need to use the Add/Drop Portal (i.e. dropping below 12 hours, you have a college hold, adding a full-semester class, etc).
- If your request does require approval as indicated at the Add/Drop Portal:
- You will be asked to PRINT OUT a form (do NOT print- make a pdf form)
- The form will indicate which approvals you need: department, college academic advisor or dean in 206 Engineering Hall, both, or any other approval.
- When you collected all necessary approvals, you will need to visit (virtually or in-person) 206 Engineering Hall for final approval. It makes the process smoother if you have all completed forms for all requests you made. Make sure to cancel any unwanted requests.
- If your request does require approval as indicated at the Add/Drop Portal:
- If your request does not require approval as indicated at the Add/Drop Portal:
- It will be processed within 2-3 business days. You will also receive an email when your request has been processed (confirmation that 206 EH staff has made the requested change on your schedule) or if there is a problem with your request.
- Please note that we only process schedule changes during our business hours.
- If your request does not require approval as indicated at the Add/Drop Portal:
Has your request been processed? Visit UI-Integrate to view your schedule. The Add/Drop Portal keeps track of the list of all requests you made via the Add/Drop Portal for the current semester, and their current status.
- Not all requested changes will be approved.
- If adding a course will cause you to overload (above 18 hours), your request must be approved by an advisor/dean in the Undergraduate Programs Office (206 Engineering Hall). Enrolling in extra courses with the intention of dropping some later is strongly discouraged. Drop requests under these circumstances may be denied after the tenth day of classes. Overload requests for this purpose will not be approved.
If you are dropping a course, check co-requisites for courses you are enrolled in. Drop requests of co-requisite courses may require additional documentation and may be denied.
Plan ahead! Friday Campus Drop Deadline is a very busy time if you need approval to make changes - read more
If you do not need to use the Add-Drop portal, you have until 11:59 pm CDT to use Enterprise/Self-Service system to drop a full-semester course.
If you need to use the Add/Drop Portal (dropping below 12 hours, you have a college hold, etc), please note that the portal closes at 3pm:
- Until 2:59 pm CDT on Friday: Enter requests for schedule changes in the add/drop portal (https://my.engr.illinois.edu/coursechanges) and meet an advisor. The advising office in 206 Engineering Hall will be open virtually until 4:30pm to consider add/drop portal requests.
- Between 3 pm CDT - 4:30 pm CDT on Friday: visit virtually 206 Engineering Hall. If there is too long of a line, see below:
- Between 4:30 pm CDT – 11:59 pm CDT on Friday, Students who would like to request a course drop should send an email from their Illinois email to email@example.com. The email should include the course they are requesting to drop and the 5 digit CRN. Requests received via email by 11:59pm on Friday will be evaluated on the following Monday on a case-by-case basis using the same criteria as requests made via the add/drop portal or via virtual visits (e.g. is the request for a drop of a restricted course?, will the change put the student at an overload/underload?, etc).
- After 11:59pm CDT on Friday, all drop requests are late, and students who missed the deadline must formally petition and meet with a college of engineering advisor in 206 Engineering Hall (see instructions in one prior section)
I want to drop a class "with W" after the drop deadline, will my request automatically be approved?
Not necessarily. You must have extenuating circumstances beyond your control that affected your academic performance and are well documented. If your drop request is approved, you will get a 'W' on your transcript.
What is a 'W' and how does that affect me?
A 'W' indicates that you registered and subsequently dropped the class and will appear on your transcript. It does not factor in your GPA. Some professional schools (such as law) will evaluate 'W' grades as failing grades.
I have questions, where do I go?
I have been advised to "see a Dean", where do I go?
We are in 206 EH (not 306EH): see go.grainger.illinois.edu/UPOAdvising. The advising team in UPO handles all academic matters for the Associate Dean for Undergraduate Programs.
Audit a Course
Auditing a Course (including information from Part 3-305 of Student Code): Students taking a full-time schedule of courses (12 or more semester hours) may audit (visit) a class with the written permission of the instructor and approval of the Office of the Associate Dean for Undergraduate Programs. No credit will be given for audited classes. Laboratory, military, physical education, or studio classes may not be audited. Additional information can be obtained from the Office of the Registrar. A fee will be assessed for any student who is not full time (12 credit hours or more).
- An auditor is a listener only and does not participate in any way in class activities.
- No lab sections, military, non-theory kinesiology, or studio classes are allowed for audit.
- Course auditing is forbidden for students in The Grainger College of Engineering with “dropped” status, and auditing is rarely approved for students with a probation status.
- No credit is given for auditing; a designated grade of “AU” appears on the student transcript.
- Student obtains the Office of the Registrar’s “Auditor’s Permit” form and presents it to the course instructor at the first class.
- Course instructor grants permission, if space is available, and signs the “Auditor’s Permit” form.
- Student brings form to 206 EH for College of Engineering advisor’s review and approval by the 10th day of instruction. [Note: Late audit requests require a written note by the instructor that the student hasn’t been participating.]
- Advisor verifies student status before signing audit permission.
- UPO advisor returns the approved/signed audit form directly to the student.
- Student hand carries the completed “Auditor’s Permit” to Admissions and Records, 901 W. Illinois St., Suite 140, Urbana.
For exchange students, whose status in Ugrad Recs is typically shown as “Non-degree; “Nondegree” Major; Junior”:
- Advisor makes a copy of the “Auditor’s Permit” form and gives it to the Director of IPENG for the student’s record.
- IPENG students are not allowed to change their course registration after they have signed up to audit a class.
Concurrent Enrollment at UI Chicago/Springfield or Parkland
Students who are currently enrolled at University of Illinois Urbana-Champaign may want to consider enrolling in courses offered during the same semester at University of Illinois Chicago, University of Illinois Springfield, or at Parkland College. Discuss your plans for concurrent enrollment as part of your course planning with your department advisor, and verify that you have completed the necessary prerequisites prior to enrolling in courses.
Be certain, prior to registering, that you will be earning transferable credit for any course that you plan to take from another school. Use the Transferology website to verify a match between the University of Illinois Urbana-Champaign course, for which for which you want transfer credit, with a similar course being offered elsewhere.
Information from the Registrar regarding concurrent enrollment can be found at: https://registrar.illinois.edu/concurrent-enrollment
Concurrent Enrollment at UI Chicago or UI Springfield
Students must complete the Application for Concurrent Registration form, obtain the necessary signatures, and return the form to University of Illinois Urbana-Champaign Registration Services. The Registrar's office will submit the form to the appropriate College, where an advisor will verify that the student wishing to enroll in the class in question will have availability to register. The advisor will sign the Application for Concurrent Registration and will take the form to the front desk at EH206 for the form to be scanned and returned to Registration Services.
Deadlines for submitting the Application for Concurrent Registration:
- May 15th for summer term
- August 15th for fall term
- December 15th for spring term
Additional information regarding concurrent registration among the University of Illinois campuses may be obtained by contacting Registration Services by email at firstname.lastname@example.org.
Note: Chicago and Springfield students may not use the Concurrent Registration program for CITL delivered online courses.
Concurrent Enrollment with Parkland College
Students who wish to take classes at Parkland College may do so under the concurrent enrollment agreement with the University of Illinois.
Students are required to submit their academic history from Student Self-Service as a PDF to Parkland College. Student must also complete the appropriate concurrent enrollment form:
As soon as Parkland grades are posted for the semester, students must request an official transcript be sent to Illinois according to the Transfer Credit instructions.
Students using financial aid may contact the Office of Student Financial Aid and must complete the application available at: Student Financial Aid Concurrent Enrollment Agreement.
Credit/No Credit Grading Option
Classes taken as credit/no credit (CR/NC) are not counted toward GPA, but they are included as part of total credit hours. The spirit of the credit/no credit option is to encourage students to explore subjects outside their major. In fact, the credit/no credit option is not allowed for courses that are required for a student’s degree major or minor. Other requirements include that a maximum of 18 hours can be used toward the degree, and only two courses per semester can be CR/NC. Also, students who are on probation or who have a pending case in FAIR that has not been resolved may not take a course on a credit-no credit basis. Based on Section 3-105 of Student Code.
Courses that are eligible for credit/no credit option
- Free electives (unrestricted, but not technical electives)
- The remaining six hours of the eighteen hours of liberal education courses (beyond six hours of social and behavioral science and six hours of humanities and arts course work).
- First two levels of courses toward meeting Foreign Language/LOTE requirement (Note: This is because the LOTE requirement is for a “third level,” not for three classes. A student is not required to take first or second level courses as prerequisites prior to taking the third level of a language.)
- Courses that students want to count for James Scholar requirements can NOT be taken as Credit/No Credit
Procedure and Follow up
- Student obtains and fills out the Office of the Registrar’s “Credit/No Credit Option” form, obtainable from the Registrar's website: https://registrar.illinois.edu/wp-content/uploads/2018/06/Credit_NoCredit_V2.pdf or from the front desk at 206 Engineering Hall.
- Student goes to his/her Home Department advisor for approval and signature on the form.
- Student brings the “Credit/No Credit Option” form to the 206 EH reception desk, or sends their signed form to email@example.com before the half-way point of the course.
- For the exact dates, check the calendar on the Registrar's webpage: https://registrar.illinois.edu/academic-calendars
- The Grainger College of Engineering Undergraduate Programs Office Records Advisor receives the “Credit/No Credit Option” form and updates the credit/no credit status on the student’s academic record.
- A course taken as CR/NC follows the same dates and procedures for dropping the course as if the course had been taken for a grade.
- The credit-no credit option can also be reversed by using the “Credit/No Credit Option” form and procedural steps, which also must be completed before the half-way point of the course.
- The course instructor will maintain grade records as usual for all students and will report the letter grade. (The instructor is not aware of which students are taking a course as credit-no credit.) Following approval for the credit-no credit option, a student’s letter grade will automatically be converted to CR (credit) or NC (no credit) on the permanent record and may not be changed back to a letter grade.
- A grade of C- or higher must be earned in order for the student to receive credit (CR grade). A grade of D+ or lower will result in no credit (NC grade).
Internships/Co-Ops for undergraduate students and ENG 310 (Internship Course)
PLEASE NOTE THAT GIVEN THE EXTRAORDINARY SITUATION AFFECTING EVERYONE WORLDWIDE WITH COVID-19, WE DECIDED TO ALLOW FOR:
(Amy Fruehling and Dean Brunet)
Please refer to SP2020 Information for other important changes due to COVID-19
Internships are a great way for students to apply what they are learning in class to a professional environment.
- International undergraduate students who are graduating and doing an internship after their graduation will apply for OPT via iStart, and do not register for ENG 310.
- International students (F-1 Visa) doing an internship prior to their graduation must register for ENG 310 and apply for CPT.
- Non-International students may register for ENG 310. Check This: Why should I Register for ENG 310?
REQUIRED STEPS MUST BE DONE AT LEAST 4 WEEKS BEFORE THE START OF THE INTERNSHIP SEMESTER (international students will allow additional time for visa compliance purpose):
- What to do if the semester has already started? Check Late Registration
- What to do if I no longer need ENG 310? Let us know here. F-1 visa holders who have been approved for CPT must contact ISSS.
It is the student’s responsibility to check the rules before starting this process.
- STEP 1 (click for details): Obtain the Company Offer Letter. Communicate with the company.
- STEP 2 (click for details): Fill out the Internship Compliance Form. Check that your internship is compliant before continuing to STEP 3.
- : Request the Internship Compliance Approval from your department.
- STEP 4 (click for details): Register for ENG 310 (no override necessary for Grainger Engineering students so you can do this prior to approvals, and drop ENG 310 if not approved).
- STEP 5 (click for details): (for F-1 visa holders only) Obtain the CPT approval via ISSS iStart.
- STEP 6 (click for details): Complete the ENG 310 Class Required Homework assignments.
STEP 1 – Company Offer Letter
Communicate with the company. Provide company with our Template Letter Here. It is NOT mandatory that companies use our template, but it will greatly facilitate the verification process, and expedite the approval of your internship and the receiving of your Internship Compliance Approval (Easy_to_Retrieve information in the Offer Letter allows for a speedy process for all University staff).
STEP 2 - Internship Compliance
It is the student’s responsibility to check the rules before starting the process.
Checklist for Internship Compliance:
- You have a Company Offer Letter for an internship.
- The internship is relevant to your engineering degree and aligns with the skills you learned in your classes.
- Timing of internship:
- You must have completed at least one year of academic work at the University of Illinois prior to your internship.
- Full time internships are not allowed during the graduating semester.
- Part time internships during the graduating semester are only allowed if you are registered in classes fulfilling your degree requirements (* ).
- Part time/Full time - Academic coursework:
- During full time internships (more than 20 hours per week), students are not encouraged to take any other academic work than ENG 310. (**)
- During part time internships (between 8 and 20 hours per week), students must register for a minimum of 12 hours of classes during Fall or Spring (* ).
- During Fall/Spring City Scholars internships (20 hours per week), students must register for a minimum of 12 hours of classes (* ).
- Location of Internship:
- The only possible part time internships are either at the Research Park for any semester or as a City Scholar (with a participating company you have been matched to) for fall/spring semesters.
- No virtual or remote internship will be approved. The internship must be at the company site. For City Scholars continuing as interns on campus, or other situations, discuss with ECS director Amy Fruehling.
- Duration of Internship:
- Full time Internships must be at least 8 weeks for Summer and at least 10 weeks for Fall/Spring.
- Full time Internships are not possible for the entire academic year (no consecutive Fall+Spring or Spring+Fall is possible).
- Part time Internships must be at least 6 weeks for Summer and at least 8 weeks for Fall/Spring.
- The internship cannot start before the last day of the prior academic semester and cannot end on or after the first day of instruction of the following academic semester. (***)
(**) There are three main reasons for not taking a class during a full time internship: working full time might not be conducive to full dedication to a class and its rigor (class grade might suffer). If the class becomes too much of a time commitment in any way, this may impact the quality of the work delivered at the internship company. The special reduced tuition for ENG 310 FT (0 hours) will be forfeited if any class is added to one';s schedule. Students may register for one online class, but it is at their own risk.
(***) Non International students do NOT need to register for ENG 310 in the summer if they are working: so any full time internship that starts in Spring must end by the first day of fall classes (i.e. not by the first day of summer).
Download the Grainger College of Engineering Internship Compliance Form for Undergraduate Students from HERE (Spring 2020, Summer 2020, and Fall 2020 Internships)
STEP 3 - Internship Compliance Approval from your department
It is the student’s responsibility to check the rules outlined in STEP 2 before continuing the process.
Request Approval via the online application that goes to your department (CS+X students submit to the CS department)
You will upload both your completed Internship Compliance Form and your Company Offer Letter. It is your responsibility to check that the Company Offer Letter contains all required information for the verification process (see Compliance Checklist). If not, departments will not be able to verify compliance.
- You then receive communication from your department within 5 business days with either:
- Approval; An Internship Compliance Approval Form sent as an attachment via email, or
- Resubmit Needed; An email stating that information is missing, and that you must resubmit a request with completed information, or
- Denial; An email stating that no Internship Compliance Approval can be provided (with explanation as to why).
STEP 4 – ENG 310
Which Section of ENG 310 should I register for?
- ENG 310 CS is for City Scholars only (these are part time internships with participating companies). Students take 12 hours minimum of classes.
- ENG 310 PT is for Part Time internships (not for City Scholars). Students must register for 12 hours minimum for fall or spring internships.
- ENG 310 FT is for Full Time internships. Students do NOT register for any other class.
- Grainger Engineering students may register for ENG 310 (no override is necessary).
- CS+X and LAS-PHYS need an override and will email their UIN and desired Section of ENG 310 to firstname.lastname@example.org with Subject "ENG 310 Override".
The cost for ENG 310 FT is only a tuition of $200 plus Campus general fees-note that taking any other class will cancel this special cost. The Grainger College of Engineering sends a list after the 10th day of classes to the Registrar, for this special billing, and your billing will be adjusted. Non-International students might benefit from being registered in ENG 310 while doing a full time internship (as opposed to stepping out for one semester - not registering for ENG 310 FT), for Health insurance purpose, non interruption of studies for financial reasons (repayment of loans), etc.
The Grainger College of Engineering will regularly check and drop ENG 310 for all non-compliant students:
It the student’s responsibility to check the rules before they register in ENG 310.
- Non-compliant international students will risk termination of their F-1 Visa.
- All international students must obtain an Internship Compliance Approval, register for ENG 310, and obtain a CPT Approval, while doing any internship.
- The College will regularly check and drop non-compliant students
- 4 business days before the start of the semester.
- After the start of the semester with no possibility of cancelling registration (you will be assessed the normal fees for withdrawing from the semester if ENG 310 Section FT is your only class).
- After the 10th day of classes with no possibility of refunds, and immediate termination of F-1 Visa status for non-compliant international students.
STEP 5 - Special steps and checklist for international students- HIGHLY IMPORTANT
- Students with questions about CPT should discuss with ISSS Staff.
- Student holds an F-1 visa (absolutely no CPT or OPT can be approved for any other type of Visa).
- It is the student's responsibility when contemplating employment at Research Park to ensure that either 1) they apply for CPT (an internship), or 2) they make absolutely sure that they will be paid through the Office of Corporate Relations (NOT an internship).
- Student is “internship compliant” (has obtained their Internship Compliance Approval from their department). Termination of F-1 Visa will happen for students who are not compliant (non-compliant students will be dropped from ENG 310).
Student is registered in (the correct section of) ENG 310 while doing their internship. Termination of F-1 Visa will happen for students who are not enrolled.
- Student makes a request for CPT/OPT via iStart: Go here for the iStart approval process.
- Student selects their departmental unit for CPT (e.g. select "Engineering AERO – CPT only (undergraduate)", "Engineering ABE – CPT only (undergraduate)", ...., "Engineering PHYS – CPT only (undergraduate)"). CS+X students select "Engineering CS – CPT only (undergraduate)"
- Student selects their college for OPT (i.e. select "Engineering (undergraduate)")
- Student must have an approved CPT I-20 in hand before starting to work
- CHECKLIST FOR OPT ONLY - the complete OPT Compliance checklist consists of:
- Student has completed all the requirements of their engineering degree prior to their OPT internship.
- The OPT Internship that student is requesting approval for is for one year or less.
- Student has no more than 364 days of prior approved CPT full time.
- Student was concurrently registered in ENG 310 for all prior approved CPT internships.
STEP 6 - Completion of required work in ENG 310
To obtain a satisfactory (S) grade in ENG 310, all students must be sure that their internship is compliant (STEP 3) and complete two required homework assignments:
- HW1 (by mid-semester at the very latest- we recommend completion of HW1 as soon as Class Starts): you will provide a short reflection, a paragraph or two, on what you expect to gain from your internship.
- HW2 (by Reading Day-Absolutely no Extension possible): you will provide a short reflection, a paragraph or two, on what you learned from your internship.
Any missing homework assignment will result in an unsatisfactory (U) grade, and no possibility of making it up. Students with internships spanning over Spring+Summer or Summer+Fall will be required to complete the required HW for both ENG 310 classes they register for.
Homework is available at Compass2g for the ENG 310 course
IT IS AFTER THE START OF THE SEMESTER AND I NEED TO REGISTER FOR ENG 310; WHAT DO I DO?
Students first make sure they comply with all the requirements of an internship/ENG 310 and then execute all required steps as outlined.
Adding ENG 310 after the 10th day of classes in Spring or Fall is only possible for Part Time Internships. Students will:
- Request to add (the correct section CS or PT of) ENG 310 via the Add-Drop Portal in fall/spring or fill out a late Add Form in summer.
- Attach their “Internship Compliance Approval” to the ADD ENG 310 form, in lieu of the required signature on the ADD ENG 310 form.
- Meet a college of engineering advisor in 206 Eng Hall for approval (City Scholars will email a request to email@example.com by attaching their “Internship Compliance Approval”).
Adding ENG 310 after the campus add deadline in Summer. Students will:
- Make sure to have their Internship Compliance Form approved (signed by departmental advisor).
- Meet a college of engineering advisor in 206 Eng Hall for approval (students who are not on campus at the Research Park will email a request to firstname.lastname@example.org and attach their signed ICF).
Grade Replacement Request
Background and Guidelines
All undergraduate students can repeat courses and use the new grade to replace the grade they earned in the first attempt. The benefit to doing this is to recalculate the cumulative GPA; however, your transcript will still show that you have taken the course, and it will show the grade for each. For additional information, see the Registrar’s information on the Campus Grade Replacement Policy (https://registrar.illinois.edu/campus-grade-replacement).
The following are the guidelines in which students can Grade Replace
- Students are restricted to 4 distinct courses, totaling no more than 10 credit hours during their undergraduate years at Illinois
- The first attempt at the course must be a C- or lower
- Students must not have had an officially reported academic integrity violation for the first attempt at the course
- Students must retake the course at the University of Illinois Urbana-Champaign in order for it to count for grade replacement. Study abroad courses are not eligible for consideration.
- Students can enroll in a GIS or NETMATH online section to replace an on-campus corresponding course grade
- Students must file their intent to use Grade Replacement according to the Campus Grade Replacement policy (https://registrar.illinois.edu/academic-calendars), by the deadline. This is for ethical reasons.
Steps to Request a Grade Replacement
Be aware that you must submit the Grade Replacement Request to your college (not to the unit offering the class!)
STEP 1. Register for the course you wish to grade replace. If you decide later to drop the class, we will make sure not to count the hours against the max of 10 possible.
STEP 2. Verify the type and term of the course for which you want to request Grade Replacement. That determines how you will need to make your request (either by paper form or online portal as follows):
|Type of class you wish to Grade Replace||Where/How to make your GR request|
|If you are taking a NetMath course, any online "term OCE 7" course that does not follow the usual academic term, or you are taking a POT B course to grade replace a POT A course from the same semester||use the hard copy campus-wide grade replacement form. Fill out the form, sign and bring it to 206 EH. You may email a scanned version of the grade replacement form to email@example.com or visit 206 EH to submit it in person.|
|If you are taking any other regular course (see above), including any regular online course, for grade replacement||you will submit your request electronically by the posted deadline: Click HERE to go to the online portal.|
STEP 3. Make sure to submit your grade replacement request by the deadline, the midpoint of the term in which you retake the class. Please check the dates and deadlines provided at the Registrar's website https://registrar.illinois.edu/academic-calendars for grade replacement. Late requests to file for Grade Replacement will not be accepted by the College of Engineering.
Steps to Rescind a Grade Replacement
If you previously requested that a course be used for grade replacement and you have changed your mind, you must visit 206 Engineering Hall in person to rescind your request by completing a form available at the front desk. Also, if you made changes to the course you will use for grade replacement (either dropped, changed sections, etc), visit 206 Engineering Hall to adjust your request accordingly. Email firstname.lastname@example.org if unable to visit in person (for online courses). Late requests to rescind Grade Replacement will not be accepted by the College of Engineering.
There might be many other questions you have about Grade Replacement; please read the Frequently Asked Questions document
A hold on your record prevents you from registering for classes, adding or dropping classes, or changing class sections. If you encounter a hold unexpectedly, there is some issue that you need to take care of. Pay attention to the type of the hold; this will tell you who to see to resolve the issue and get the hold removed.
An advising hold (AH) may be placed on any student's record if Undergraduate Programs or your department finds it necessary to meet with the student regarding degree status and/or their academic program. If you have an advising hold, check first with your department advising office .
A College Hold (CH) requires that you meet with a dean in the Undergraduate Programs Office before making any change in your current course schedule or advance registering for the next semester. If you have a college hold, come to 206 Engineering Hall, 8:30 am to 11:45am and 1pm to 4:30 pm Monday through Friday, or phone us at 217/333-2280.
Holds may also be placed by the Registrar's office for financial issues (unpaid bills) and other reasons.
Overload or Underload Request
PLEASE NOTE THAT GIVEN THE EXTRAORDINARY SITUATION AFFECTING EVERYONE WORLDWIDE WITH COVID-19, THERE IS ADDED FLEXIBILITY ON UNDERLOAD FOR FALL 2020. See "FALL 2020 Special Rule" portions below.
(Undergraduate Programs Office)
Please refer to https://registrar.illinois.edu/tuition-fees/tuition-fee-rates/ug-tuition-cr-2021/ for Range II Tuition information
Overloads (more than 18 hours or coursework in fall/spring and more than 9 hours in summer) and underloads (fewer than 12 hours in fall/spring) require college approval per the Student Code (see https://studentcode.illinois.edu/article3/part3/3-301/). All requests require careful review by Grainger Engineering advising staff. Petitions for overload or underload are made by using an online web form, as detailed below, beginning the 9th week of the previous semester and during preregistration.
FALL 2020 Special Rule: Most students will NOT be required to request approval for an underload if they missed the Deadline- Open the Underload Section below to find out whether it is required for you or not.
Requests must be submitted to the College by the appropriate deadline to be considered:
- June 1st for both Summer and Fall terms.
- December 1st for Spring term.
All students are expected to plan each semester and anticipate their possible wish/need for overload or underload during preregistration for the following semester (the semester under review for Overload/Underload).
Oops! It Is After The Deadline AND I Forgot; WHAT DO I DO?
- Requests for an Overload initiated after the posted deadline will be done via the "Add/Drop" portal which opens on the 11th day of classes (fall and spring only). No exceptions will be made.
Students who are required to make an underload request and who missed the deadline or need to make an adjustment for an Underload request will fill the online webform at https://go.grainger.illinois.edu/SpecialUnderloadPetition . Please note that:
During the first 10 days of classes, the Undergraduate Programs Office has very high traffic and Records Staff might not be able to check with you in person whether you qualify for Underload or not, so we may not be able to handle your request in time.
Making any Underload request after the 5th day of classes may impact tuition, without any possibility for adjustment.
For overload approval, we want to make sure that you can handle the coursework successfully. Factors taken into consideration include the number of credit hours requested, prior loads of classes, and previous progress. Petitions for overloads require careful review of course combinations, academic history, course availability, course prerequisites, and student history of overload requests.
Winter term: A maximum of one (1) online course may be taken over Winter term. Note that only online courses are offered over Winter term. No overload requests will be allowed.
Your petition for an overload will be reviewed on a rolling basis, and a response will be sent to you via email, typically after the previous semester's grades are available.
Notes (eligibility and process):
- Overloads are typically granted for students who have demonstrated high scholastic performance (typically Illinois GPA >=3.5) with sustained heavy loads of classes (typically 4 engineering/technical classes, 16 credit hours minimum per semester).
- Grades from completion of at least one semester as an engineering student on campus are required (no overload will be granted first semester)
- While petitions will be reviewed on a case by case basis, students with GPAs below 3.0 will be most likely denied.
- Overload petitions for more than 22 hours will be automatically denied.
- Submit your request to the college at go.illinois.edu/engineering_overload_request by the deadline.
Note the Following Important Details:
- If your request for credit hour overload is approved, you will be able to add the course requiring overload hours starting on the first day of classes. Therefore, you should plan your schedule accordingly, in case the additional course requested is no longer available at that time.
- Overload approvals do not obligate faculty or departments to provide overrides into closed sections/courses.
Underloads (Special Policy for Fall 2020)
Underloads generally require a good reason, and are typically only approved for students in their final/graduating semester, on the Pending Degree List and with fewer than 12 hours remaining to satisfy all the requirements of their degree. In fall 2020, this rule is relaxed to account for possible remote classes fatigue. See below who is (and who is not) required to make a request.
Most students will not need approval for an underload. There will be no underload process and no approval necessary for students to underload except:
- All International students need RCL via ISSS (access iStart here) AND college approval (https://go.grainger.illinois.edu/SpecialUnderloadPetition) by the 5th day of classes, EXCEPT if they are continuing students (i.e. not new incoming FALL 2020) taking all online classes from outside the US.
- All students who have financial aid MUST check with the Financial Aid office.
- All students should check with their medical insurance on how part-time status (below 12 hours) could affect their eligibility.
- Graduating seniors should run a Degree Audit and check with the Records Team about the requirements to finish their degree.
Please note that students should make sure to make reasonable progress towards degree (essential classes that are prerequisites for example).
No tuition adjustments after deadlines (this has not changed) - All adjustments of hours must be done by the deadlines for all students:
- There will be NO tuition adjustment possible if a student starts in 12 hours and drops below 12 hours by dropping a first half semester class after the 5th day of classes OR by dropping a full semester class after the 10th day of classes.
- Likewise, there will be NO tuition adjustment possible if a student starts in Range II at 9-11 hours and drops down to Range II at 6-8 hours after the 5th day (first half semester class) or after the 10th day (full semester class). Campus announced that students who take 6-8 credit hours in the Fall semester will have a 25% reduction on Range II tuition, see here.
Any changes needed and request to underload after day 10 of the semester will have to be done via the Add-Drop Portal, as explained in steps below.
STEPS (for graduating seniors):
Graduating seniors must first add themselves on the Pending Degree List, via Enterprise/Self-Service system. All requests from graduating seniors who are not on the Pending Degree List will be denied.
Graduating seniors must check that they have fewer than 12 hours to complete their degree in fall or spring.
International students must make their request to ISSS via iStart, and then submit an underload request to the College. (access iStart here).
Submit your request to the college at the online webform:
go.illinois.edu/engineering_underload_request (if by the preregistration deadline)
or https://go.grainger.illinois.edu/SpecialUnderloadPetition (if by the 10th day of classes)
or using the Add/Drop Portal (if after the 10th day of classes)
STEPS (for NON-graduating seniors):
Non-graduating seniors who are registered with DRES do not need a DRES letter of accommodation this fall 2020 semester, but must follow their Access specialist recommendation, and if underload is recommended, they must adjust their schedule in Self-Service by the 5th day of classes (see note about tuition).
Non-graduating seniors who receive financial Aid, must check with the Office of Financial Aid, and if underload is approved, they must adjust their schedule in Self-Service by the 5th day of classes (see note about tuition).
International students must make their request to ISSS via iStart, and then submit an underload request to the College at https://go.grainger.illinois.edu/SpecialUnderloadPetition by the 5th day of classes (see note about tuition).
After the 10th day of classes, all students submit their request to the college by using the Add/Drop Portal.
- Underload approvals will be pending that you pass all the classes you are registered for in the semester prior to the Underload Semester.
- Underload approvals will not be granted for "graduating seniors" who are missing critical requirements that should have been completed by sophomore year (such as multiple proficiency exams for example; students will not be approved for underload and must simply register for sophomore classes they are missing).
Prerequisite and Concurrent/Credit Course Enrollment
In order to ensure that you are prepared to succeed in your courses, prerequisites and concurrent registration requirements will begin to be enforced for The Grainger College of Engineering courses through the Enterprise/Self-Service System in addition to checks that your department conducts. It is up to the discretion of the College and departments which courses will have prerequisites enforced via Enterprise/Self-Service. With a few exceptions, these are only Engineering courses at the 100-300 level.
Enforcement of prerequisites falls within the boundaries of the Student Code and The Office of the Registrar's policies. Please note that all courses with cross-listed courses will have prerequisites enforced. If you have questions regarding this in reference to a specific course, please contact the department offering the course. The College and departments highly recommend planning your course schedule a few semesters ahead, by using departmental maps and Course Explorer to check prerequisites, in addition to semester meetings with your departmental academic advisor to ensure you are taking the courses in an appropriate sequence.
The table of current courses in which prerequisites are enforced via Self-Service can be expanded here
AE 202, 311, 312, 321, 323, 352, 353
BIOE 201, 202, 205, 206, 210, 302, 303, 306, 310, 360, 414, 415, 420, 435, 436, 460, 476, 479, 487
CEE 201, 202, 300, 310, 320, 340, 350, 360, 380
CS 101, 126, 173, 210, 225, 233, 240, 241, 242, 357, 361, 374
ECE 205, 206, 210, 211, 220, 304, 307, 310, 311, 313, 314, 329, 330, 333, 340, 342, 343, 350, 365, 385, 391, 444
IE 300, 310, 370
ME 200, 270, 310, 320, 330, 340, 360, 370, 371, 458
MSE 206, 280, 304, 307, 308, 401
NPRE 201, 247
PHYS 211, 212, 213, 214, 225, 325, 326
|SE 310, 320|
|TAM 210, 211, 212, 251, 252, 335|
Attempts to register for courses without having met prerequisites will yield the following message “Course Prerequisite and/or Test Score Error – Contact Course Department”
When using Classic Registration:
When using Enhanced Registration:
If you receive this message, first check Course Explorer (https://courses.illinois.edu/) to ensure you have satisfied the prerequisite(s) for taking the course. If you have not taken the prerequisite course(s), please contact your academic advisor in your home department to discuss an academic plan that will satisfy the prerequisite(s) in the upcoming semester. If you are still needing an override, please complete the following steps to request an override.
Step 1: Request Approval via the online petition that goes to the department offering the course. You should click on the link for the department in which the course you are seeking a prerequisite override is in (See table below). For example, if you are a CS student requesting a prerequisite override for an ECE course, you should click on the link for Request an override for an ECE course. When submitting your request, you will need to sign in using your Illinois login and select Prerequisite Override Request in the Petition Type drop down menu.
Step 2: You will receive communication from the department offering the course within 5 business days with either an approval or a denial. If approved, you can then register for the course. Please know that requests made between December 24 - January 1st will be reviewed starting January 2, 2020.
You may only submit ONE course per request, but you may submit several requests for the same semester (i.e. don't combine requests for ECE 206 and TAM 210 in one request; rather, submit a separate request for ECE 206 and a separate request for TAM 210).
Please be patient once you submit a request, as you can not submit a petition for the same course in the same semester until a decision is made on your original request.
Acceptable reasons to request an override include:
- Taking prerequisite course not at the University of Illinois.
- Taking prerequisite course over winter OR summer break
- Already took the prerequisite course but it isn’t yet transferred or showing up in the University of Illinois system yet
- Received written curriculum modification approval for one or more of the selected course prerequisites from the offering department.
- Taking or already took prerequisite course while studying abroad.
Finally, if you are taking a course this semester, which is a prerequisite for a course you plan to take next semester, you will be allowed to register for that course. For example, if you register for MATH 241 during the summer term at UIUC, you will be able to register for a course in which MATH 241 is a prerequisites for in the fall. NO override is needed. However, if you do not pass the prerequisite course this semester, you will be removed from the course in which you do not meet the prerequisites prior to the start of the semester. In the event you are removed from a prerequisite course, it is your responsibility to adjust your semester accordingly within the 10-day add-drop period at the beginning of the term, while maintaining at least 12 credit hours. **Please note that an Incomplete grade in a prerequisite course must be resolved before prerequisite overrides are granted. Exceptions may be made for cases where a passing final course grade is certain at the time of the request.**
Course with Pre-Defined Equivalents at Illinois
Many courses at other colleges and universities have already been evaluated as equivalent to specific courses at Illinois. If your course is one of these, transferring the credit will be greatly simplified. To determine what Illinois courses are equivalent to courses at other institutions, use Transferology (http://transferology.com/), an online transfer course equivalency database.
If your course has a defined Illinois equivalent, proceed to "Actually Transferring the Course," below. If you are feeling confused or cannot find your course in Transferology, contact The Grainger College of Engineering Undergraduate Programs Office in 206 Engineering Hall or via email at email@example.com.
Course Without Pre-Defined Illinois Equivalents
To have course work evaluated that has not been previously reviewed, please submit an official course syllabus to the Office of Undergraduate Admissions, Coordinated Course Articulation Unit at firstname.lastname@example.org. This campus unit is responsible for facilitating the review of all transfer coursework and recording the official determination of equivalency in U.Achieve, the degree audit system, and Transferology. Please submit syllabi as PDF and include your full name, UIN and college of enrollment in the body of your email message. Course descriptions or generic course outlines aren't acceptable for transfer course reviews. Please note that the Coordinated Course Articulation Unit is unable to pre-review international transfer courses. Students electing to take international coursework assume all risks associated with the transfer of such coursework, including basic transferability and equivalency to Illinois coursework.
Please note that courses articulated to Illinois rubrics and levels, but not a specific course, have previously been reviewed. These courses are visible in Transferology as MATH 2 - -, PHYS 2 - -, CHEM 1 - -, etc. It is extremely unlikely that these type of equivalencies will change and based on the date of the prior review, the Coordinated Course Articulation Unit will potentially be unable to request a new review. If you wish to take a course that has been reviewed in this manner, please work with your College of Engineering advisor to discuss degree applicability. Coordinated Course Articulation staff are unable to advise if a specific course will apply to a degree requirement.
Finally, depending on the time of the year, course reviews may take a substantial period of time - up to 8 weeks during periods when faculty are not on campus or a high volume of documents are being sent.
Course with no current articulation or non-transferable course
Some courses at other colleges and universities may never have reviewed for transfer or may not be transferable. Ask the Records staff in 206 Eng hall for any additional information they may have about the current stage of the review.
Here is a list of what you may see in your Degree Audit:
- TLAS1– (TENG1–, etc. ): course that requires LAS (ENG etc.) review.
- NOTR1–, course has been marked as non-transferable (course has been evaluated and cannot be transferred for college credit).
- UNKN1–: courses in under review at the Office of Undergraduate Admissions (may be directed to a specific college/department for review, may be non-transferable, etc.).
- TRAN1–: course with unknown equivalency (unused). review has been done and course cannot be used.
Actually Transferring the Credit
After you've completed the course: To have credit from another institution evaluated for transfer to Illinois, you'll need to submit a transcript from the transfer institution to the Office of Undergraduate Admissions. Information regarding where to send transcripts is available online at the Office of the Registrar's website.
Other Forms of Outside Credit Toward Degree Completion
Please contact The Grainger College of Engineering Undergraduate Programs Office at email@example.com if you have questions.